October 13, 2009

Office (2007) annoyance

Filed under: Kvetch! Kvetch! Kvetch! — Twin C @ 5:16 pm

I have a colleague who likes to put meetings on his Outlook calendar, but leave them blank, so that it’s blocked, but I, as his admin, have no idea why. This would ordinarily be fine (I mean, really, why would your admin need to know what you’re doing/who you’re meeting with/where you will be, that’s just crazy, right?), but every once in a while, he does this for an all day appointment, and Outlook 2007’s calendars are different - in 2003, it’s really obvious that the entire day is blocked. In 2007, everything is just “pleasantly shaded”. Here’s a nice picture to show you what I mean.


So he’s the second from the right. You can see how everyone else puts their meeting information in their meetings (when it’s not me setting them up - 99% of the time it’s me anyway, except for this guy). And you can see that his are blank, and he’s got one on the top, which means “all day”, and since it’s blank, I don’t know what it means. And sure, the day is blocked, but when you’ve got a zillion things to do and you’re only quickly eyeballing calendars to see what’s open, and since it’s only “pleasantly shaded”, it doesn’t necessarily look like he’s out. Then I schedule something for him, and then he sends me hate mails saying “Why did you schedule me something? I’m not available. I’m out of the office. Blah blah blah blah blah.” Then I have to scramble to fix it.

This KEEPS HAPPENING. I can’t get used to it! I don’t think there’s anything I can do, either.


(Special thanks to the Photoshop smudge tool.)


  1. That’s weird, Outlook should tell you that there is a conflict within the calendar once you try to save the appointment.

    Comment by Ivy — October 15, 2009 @ 5:08 am

  2. He could mark them as an all day event, and status out of office. That would color code it so that you know he isn’t there.

    Comment by TwinD — October 19, 2009 @ 5:01 pm

  3. I don’t think I explained myself well. See in the picture above? When you actually pay attention to it, you can see that some of the full days are shaded, meaning the person is out of the office (he’s marked it, as you’ve said, Twin D, as an all day event with status out of office). But if someone says “check this day at this time” and I take a quick look in that view, the fact that it isn’t blocked out, just pleasantly shaded, means that to me at first glance it looks like it’s available. I’m not remembering that shading = bad. Like the afternoon of the 15th, all that empty space on the right side of the calendar would make me think that that person is available, but that person isn’t. . . any clearer? Or have I confused you as much as I’ve confused myself?

    Comment by Twin C — October 20, 2009 @ 11:10 am

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